Setting up your emails in Microsoft Outlook
There are two ways of reading your email - either through one of the the built in Webmail readers that come bundled with your hosting packages (Neomail, Squirrelmail or Horde). Or you can configure your Microsoft Outlook or Outlook Express to read your email.
This is a quick (non-flash) tutorial to configure your Microsoft Outlook to read your emails. (There is an auto-configure function with your Cpanel that you can play around with, but I prefer doing a manual configuration).
Step 1:
In Microsoft Outlook, go to Tools->E-Mail Accounts
A window will come up looking like this:
Choose the 'Add new Email acount' option and choose 'Next'
Step 2:
You will choose POP3 as the right option here
Step 3:
Complete this form with the right information. Your mail server information is always 'mail.yourdomain.co.za' or 'mail.yourdomain.com' - whichever is applicable!
Step 4:
You then have to click on the "More Settings" button.
The first tab is General information. Complete the relevant info and remember to use your email addres here that you are busy setting up as the "Reply Email"
The second tab is important - this is the outgoing server information. Set it up as per the example below:
The third tab you should set up the relevant information for connecting to the internet - here it will depend on how you connect, via a LAN, a modem etc.
The fourth tab once again has an important setting. The option circled in red determines whether your email remains on the server or is physically downloaded to your machine.
What is the difference, you may ask?
If you choose to download the emails to your physical PC it means that:
1. The emails are now only physically located on your PC and you will not be able to read them by making use of your CPanel Webmail reader. Choose this option if you are never going to travel and if you are the only one ever going to access this email account.
If you choose to leave the emails on the server it means that:
1. You can still read these emails from anywhere and from any PC through your web based email reader
2. These emails take up space on our webhosting server. If you are expecting to receive large emails, this might become a problem since it will quickly use up your allocated webhosting space! If you are faced with this scenario, contact us so that we can plan your email space utilisation and possibly allocate more space to you.
Last step:
Return to the main 'Internet E-mail settings window and choose 'Test Account' - it should try and read and send a test email and according to the results you will be able to see whether your account has been successfully created.
This is a quick (non-flash) tutorial to configure your Microsoft Outlook to read your emails. (There is an auto-configure function with your Cpanel that you can play around with, but I prefer doing a manual configuration).
Step 1:
In Microsoft Outlook, go to Tools->E-Mail Accounts
A window will come up looking like this:
Choose the 'Add new Email acount' option and choose 'Next'
Step 2:
You will choose POP3 as the right option here
Step 3:
Complete this form with the right information. Your mail server information is always 'mail.yourdomain.co.za' or 'mail.yourdomain.com' - whichever is applicable!
Step 4:
You then have to click on the "More Settings" button.
The first tab is General information. Complete the relevant info and remember to use your email addres here that you are busy setting up as the "Reply Email"
The second tab is important - this is the outgoing server information. Set it up as per the example below:
The third tab you should set up the relevant information for connecting to the internet - here it will depend on how you connect, via a LAN, a modem etc.
The fourth tab once again has an important setting. The option circled in red determines whether your email remains on the server or is physically downloaded to your machine.
What is the difference, you may ask?
If you choose to download the emails to your physical PC it means that:
1. The emails are now only physically located on your PC and you will not be able to read them by making use of your CPanel Webmail reader. Choose this option if you are never going to travel and if you are the only one ever going to access this email account.
If you choose to leave the emails on the server it means that:
1. You can still read these emails from anywhere and from any PC through your web based email reader
2. These emails take up space on our webhosting server. If you are expecting to receive large emails, this might become a problem since it will quickly use up your allocated webhosting space! If you are faced with this scenario, contact us so that we can plan your email space utilisation and possibly allocate more space to you.
Last step:
Return to the main 'Internet E-mail settings window and choose 'Test Account' - it should try and read and send a test email and according to the results you will be able to see whether your account has been successfully created.